Some of you may remember that ACT for Youth used to set up
visits to observe CAPP educators implementing a module of their evidence-based
program. The main goal of observations was to assess the quality of program
facilitation. We have not done CAPP observations yet in this new funding cycle.
But as before, the grant requires ACT for Youth to do one observation per
project within the funding cycle. Since you are in year 3, the time has come to
start scheduling observations.
Currently, PREP providers are used to annual observation
visits by ACT for Youth. And so are the providers who implement TOP. In their
case it is part of the licensing requirements set by Wyman.
What can you expect?
The TA/Evaluation support teams will contact Health Educator Supervisors to schedule an observation visit. We will ask you about dates and times of current EBP cycles. We usually avoid observing the first and last sessions. We will negotiate the best time with you and your educator and work out the logistics (meeting time, place, etc.). We will use the facilitator observation form that is available on the Observation Protocols and Tools page.
What happens afterwards?
After the observation we will be available for some immediate feedback. Two days after the observation we will send the observation report to the Health Educator Supervisor and the DOH Program Advisor. If the report indicates the need for facilitation improvement, we will be available to provide support and guidance.
We will start contacting Health Educator Supervisors to schedule observations before schools let out. Obviously we won’t be able to do all of the CAPP projects this year. Some of you will hear from us in the fall or next year. If you have any questions please let us know.
In this guest post, Abby Terry, an educator with Mothers and Babies in Binghamton, shares a hot tip!
When presenting our middle school
life skills and using a “Jeopardy” style review game, a student suggested we
use Kahoot! instead. We investigated and
found that by changing the question format to multiple choice, it would work
well and be engaging for all students. Students
were already familiar with the game from other classes and are instantly
excited when they hear there will be a Kahoot!
The level of student excitement and engagement prompted us to put the Myth and Fact activity from Be Proud, Be Responsible into Kahoot! as well. Immediately, we could see the benefits of every student responding with less time to be influenced by their peers. We had real-time feedback of what the majority of students understood, or what we would need to clarify. We are also able to gather trend data from the Kahoot! website by downloading reports. One hiccup was that we were only able to do this for schools that provide an iPad or tablet for each student.
We knew that we had to make this available to all students both for the student’s increased excitement and our data collection. Kahoot! works through an app or the website. We had experience with students using the app, but the app is not available in the Google Play Store, which works with our Kindle Fires. We didn’t want to allow students open internet access, so we set out to find a work-around. After some research (involving APK mirrors, etc), we were able to load the Kahoot! app onto all of our Kindle Fires and now we use it at every school for Be Proud, Be Responsible and Making Proud Choices. It’s even more exciting for the students who don’t have tablet access every day and our results have been fantastic. For more information about using Kahoot! with evidence-based programs or with Kindle Fires, e-mail email@example.com
The word is out…Sara is leaving us this week and headed to
an amazing new job with Planned Parenthood Federation of America.
For 11 years, Sara has done incredible work as a researcher and with the ACT for Youth Evaluation Team and beloved mentor for the ACT Youth Network. Through her skill and humor, Sara has been able to connect with providers by helping them navigate the world of evaluation, tablets, surveys and everyone’s favorite…ORS. In addition to her own family, Sara has been an integral part of our family here at Cornell. Her dedication to the work, her commitment to reproductive justice and her endearing personality make her one-of-a-kind.
Sara, your work with Cornell, in general, and the ACT Team, specifically, has been invaluable. Planned Parenthood’s gain is our loss, but we are beyond excited for as you embark on this new endeavor. We will miss you tremendously!
Last year we held a series of meetings for supervisors to explore their responsibilities and tasks. We discussed challenges and best practices, and many of you shared your own experiences, challenges, and effective strategies. We covered a range of topics such as new educator orientation and professional development, team management, handling personality conflicts, community outreach, and recruiting new sites.
New supervisors have joined the ranks of CAPP and PREP since then. We would like to start up a new series of online learning collaborative meetings for supervisors in April. Following last year’s model we’ll start with an overview of effective supervisory strategies for CAPP and PREP. Next we will identify issues supervisors are interested in, and based on those interests we will offer monthly meetings via Zoom, providing best practice strategies and an opportunity for supervisors to learn from each other.
Learning Collaboratives work best if we have a diverse group
of people involved, from supervisors new on the job to very experienced and
Please join us for the first Supervisor Learning Collaborative Meeting on April 22 at 1:00PM. Stay tuned! Registration and additional information will follow soon.
In a few
short weeks, NYSDOH will welcome CAPP and PREP providers to Albany for our
Bureau-wide two-day provider meeting. It is a great opportunity to hear about
emerging public health topics related to priority areas of healthy
interpersonal relationships, healthy birth outcomes, and improved pregnancy
intention. You will hear from several excellent keynote speakers and attend
relevant workshops that can enhance the great work that you do. At the
conference, you will connect and exchange ideas with CAPP/PREP providers, other
BWIAH provider groups, as well as your DOH program staff and your ACT for Youth
Who should attend?
is limited to two participants per program. For CAPP and PREP, both Health Educator Supervisors and Health Educators
are eligible to participate. We expect that at least one Health Educator Supervisor from each CAPP and PREP program will
join us. Many of the workshops are
specifically designed for staff that work directly with their program
does it cost?
The cost is $116 per attendee. Your registration fee will cover
continental breakfast and lunch on May 22-23 and an evening reception on May
that no outside food will be allowed at this meeting and there will be
presentations during lunch each day.
You are responsible for event registration, hotel, and travel expenses,
all of which should have been included in your CAPP or PREP budget.
Room blocks have been secured at several Albany hotels. We recommend that you reserve your rooms and register for the event soon as each hotel has an early deadline for the discounted rate.
More information is available on the registration link; if you have any questions about the conference please contact your NYSDOH program liaison or me. We look forward to seeing you at this exciting event!
Have you noticed that the CAPP and PREP training calendar for 2019 is posted on the website? If not, take a look!
If you are a Health Educator Supervisor the training calendar will assist you in planning professional development for your educators, in particular newly hired educators. Keep in mind which trainings are mandatory and which ones are recommended. (You can find that on Working with ACT for Youth — scroll down to the table.)
A few gaps…
One mandatory training, the Training of Educators for Project AIM, still needs to be confirmed. Most likely it will be offered in May. A few webinars are still under development as well. We will update the calendar as soon as possible. Not listed are learning community meetings such as the ones for the Supervisor Learning Collaborative or Component 2 Providers. We will send separate notices for these events.
We are developing a couple of new workshops this year:
Gender and Sexuality
Creating Inclusive Program Environments for
Youth with Different Abilities
ORS drop-in sessions are new as well. The evaluation team has scheduled quarterly drop-in web sessions for folks who have questions about online reporting system and/or want to fine-tune their skills using the ORS.
As usual we will send out registration notices a month prior to workshops and trainings. We will be moving towards an online registration process. Stay tuned for that.
We are looking forward to a productive 2019 training year!
As you know, we at ACT for Youth love to evaluate things and collect data. We are very interested in finding out what you are doing and how you are doing it.
Now we want to flip these questions and ask: How are we doing? Are we helpful? How can we be more helpful? Some of you may remember that a few years ago in first round of CAPP we asked you questions like that to evaluate our center and services. This time we have a slightly different plan.
We have changed our training feedback form, as you may have noticed. We are asking a few different questions, mostly trying to gauge how well training content and resources can be applied to your work. Thank you all for filling out these open-ended questions.
Over the next few months we will contact participants of our core trainings–Training of Educators, Facilitation Fundamentals, Supervisor Training, Teaching Anatomy and Reproduction, and PYD 101–and conduct a brief interview to see if the trainings have been effective in enhancing your capacity to deliver evidence-based programs and meet other CAPP and PREP objectives.
Technical Assistance next!
Next year we will focus on assessing our TA approach. We are still developing ideas and approaches on how to do that. If you have any suggestions, please let us know.
In the meantime, we hope you will provide us with BRUTALLY HONEST and constructive feedback.
I’m delighted to announce that Marisol De Leon is joining the ACT for Youth Training and Technical Assistance team! A talented trainer with deep knowledge, Marisol comes to us with an extensive portfolio in the fields of positive youth development and adolescent sexual health. From designing an HIV prevention curriculum at the Hetrick-Martin Institute way back in 2004, to educating 10,000 NYC middle and high school students about reproductive health during her years at the Mount Sinai Adolescent Health Center, to serving as the CAPP Coordinator, among other roles, at DREAM (formerly Harlem RBI) – Marisol has done it all. She is also bilingual in English and Spanish. Total number of students educated over her career so far? Upwards of 18,000.
Marisol will be based in New York City with Michele Luc and Sara Birnel Henderson at Cornell University Cooperative Extension of NYC. She can be reached at: firstname.lastname@example.org
In our experience of CAPP and PREP, staff turnover happens frequently. Educators may stay for a year or less and move on to other positions. We also see Health Educator Supervisors move on to other jobs, although this occurs less frequently.
This dilemma leads me to ask…
What strategies have you used to prevent educator turnover? Not all projects experience frequent staff turnover. Since increasing salaries is usually not an option, I am especially interested in finding out what practices you have found to be effective in keeping educators engaged and motivated to stay on the job.
What strategies do you use to screen potential candidates? How do you find the best candidate for the job, a candidate with some staying power?
What do you do to prepare and onboard new educators and supervisors to the CAPP and PREP project? I think many projects would love to hear about your experiences and effective practices. Please share your ideas by commenting on this post.
Remember the CAPP and PREP Toolkits? Last year we put together toolkits for CAPP and PREP Supervisors with in order to create an institutional memory about the project, its purpose and goals, and key implementation strategies. Our hope was that it would help orient new staff to the project. Toolkit binders were distributed to each project at Provider Day—it may be somewhere in your office right now! We recently updated the CAPP and PREP Toolkits and made them available on the ACT website. Browse the list—you may find a new resource, or one you had forgotten.